Construction Expense Management Software
Finvari combines a corporate card with expense management software to capture, code, and sync spend data directly to your ERP.
Built for Construction Teams
Most expense management tools were built for office spend: subscriptions, travel, software, and other predictable business purchases.
But in construction, spend happens differently. Purchases happen in the field, move quickly, and need to tie back to the right job from the start.
Construction teams need a system that works for both the field and the back office. Crews need a simple way to make purchases, capture receipts, and keep moving. Finance needs every transaction documented, coded correctly, and connected to the right job, phase, and cost type.
With Finvari, field teams get a corporate card and mobile app that are easy to use on the job, while finance teams maintain full control over every card. Spending limits and restrictions can be set by role, job type, merchant category, transaction type, time period, and online or international purchases, so teams can move quickly without giving up control. Every transaction is coded to the right job, phase, and cost type at the point of purchase, so data reaches accounting complete.
Because Finvari syncs directly with your ERP in real time, finance teams get the visibility and control they need without slowing down the field.
Key Features for Construction Expense Management
The right expense management solution shouldn't force a tradeoff between what works for the field and what works for finance. Finvari is built for both.
Corporate cards with built-in controls
Finvari makes it easy to issue corporate cards without giving up control. Admins can set spend limits by role, restrict merchant categories, apply per diem rules, and even limit fuel purchases to pay-at-the-pump only.
These controls are enforced before a transaction happens, not after. That means fewer policy violations, less manual review, and more confidence in how field teams are spending.
Receipt capture and expense coding
Receipts don't survive job sites. Capturing expense information at the point of purchase, while the details are still fresh, is what separates clean books from month-end chaos.
Finvari sends a mobile alert the moment a purchase is made, prompting employees to attach a receipt and code the expense to the right job, phase, and cost type on the spot. That means expenses are documented and coded before they reach accounting.
Real-time visibility into project spend
When expense data comes in late, finance teams are stuck reacting after the fact.
Finvari surfaces spend as it happens, giving controllers and CFOs better visibility into job costs. That makes it easier to catch issues early, understand where money is going, and stay ahead of project costs instead of catching up at month end.
ERP-integrated expense management
Expense capture is critical, but it’s only part of the workflow. Finvari ensures every transaction is coded, approved, and synced back to your ERP without extra manual work.
Finvari integrates seamlessly with leading construction ERPs like Vista, Spectrum, Sage 300 CRE, CMiC, Foundation, COiNS, and more to push coded expenses and receipt images so your ERP stays current without manual entry or reconciliation.
Finvari Integrates Seamlessly with Construction ERPs
Improve Job Cost Accuracy in Real Time
Better job cost data often comes down to timing. When expenses are captured and coded after the fact, small details are easier to miss, and those gaps can turn into cleanup later.
Paper receipts, shared spreadsheets, and end-of-month reconciliation all widen that gap. By the time expenses reach your ERP, teams may be chasing missing receipts, correcting codes, or cleaning up data that should already be ready to use.
Finvari helps solve this by capturing and coding expenses at the point of purchase. Receipts are attached on the spot, and missing or incorrect information is flagged early, before it becomes an accounting issue.
By the time you reconcile, the data is cleaner, more complete, and ready to report on. That means more accurate job costs, better forecasting, and fewer surprises as projects progress.
Why Construction Companies Need Better Expense Management
Construction companies often operate on thin margins, with multiple jobs running at once. When expense data is delayed or inaccurate, small issues compound quickly, turning into budget overruns, missed signals, and unreliable forecasts.
Most expense processes weren’t built for that environment. Paper receipts, disconnected tools, and delayed reconciliation create blind spots between what’s happening in the field and what finance can actually see.
With Finvari, finance teams can work from current, accurate numbers instead of reconstructing the past, which leads to better forecasting, tighter cost control, and more confidence across every job.
Why Contractors Choose Finvari
Contractors choose Finvari because it fits how their business actually runs.
Finvari integrates directly with construction ERPs and handles job-level data the way finance teams expect. It’s built specifically for construction, so workflows, controls, and reporting align with how jobs are managed in the field and in accounting.
Finvari is simple enough for crews to use in the moment and practical enough that they actually want to use it. That level of field adoption is a rare accounting win, giving finance cleaner, more complete data without the constant chase for receipts, codes, or context.
When questions come up, Finvari customers get responsive, knowledgeable support from a team that only works with construction companies.
And unlike most solutions, the Finvari platform is free with no monthly subscriptions and no per-user costs.
Customer Testimonials
Finvari is trusted by construction firms across the U.S. Here's what their finance teams have to say.
Example outcomes construction teams care about
“The field has seen huge efficiency gains. Since jumping to Finvari, we've been a big fan and we love it.”
Blake Devries
Controller
Buist
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Frequently Asked Questions
What is construction expense management?
Construction expense management is the process of tracking, coding, and controlling spend across active jobs. It connects field purchases—like fuel, materials, and rentals—to the right job, phase, and cost type so accounting can reconcile accurately and leadership can protect margins.
How does Finvari help contractors manage job costs?
Finvari captures spend at the point of purchase, prompts receipt collection, and allows employees to code transactions to the correct job, phase, and cost type. That data flows into your ERP, reducing manual work and improving job cost accuracy from the start.
Can Finvari track card spend and receipts together?
Yes. Finvari combines corporate cards and expense management software in one platform, so spend, receipts, and coding stay connected from purchase through reconciliation.
Does Finvari integrate with construction ERP and accounting systems?
Yes, Finvari has seamless integrations with leading construction ERPs. Current integrations include Viewpoint Vista, Viewpoint Spectrum, Sage 300 CRE, Sage 100 Contractor, Sage Intacct, CMiC, Foundation, Acumatica, COiNS, eCMS, and ComputerEase.
Can Finvari track expenses by job or cost type?
Yes. Transactions can be coded by job, phase, and cost type, which helps contractors maintain cleaner records and more accurate job costing.
Book a Demo
See how construction teams manage spend in real time. We’ll walk through how Finvari works with your ERP and what it looks like in practice.
